Coffey Ford

Our Privacy Policy

Mincof Pty Ltd trading as Coffey Ford ( "Coffey Ford" ) is committed to responsible privacy practices, to complying with the National Privacy Principles contained in the Privacy Act 1988 (Cth) and all other applicable legislation governing privacy. Where appropriate, Coffey Ford will handle personal information relying on the related bodies corporate exemption and the employee records exemption in the Privacy Act and any other applicable exemptions in other legislation.

Our respect for our customers' privacy is paramount. We have policies and procedures to ensure that all personal information is handled in accordance with the National Privacy Principles.

This Privacy Policy sets out our policies on the management of personal information - that is, how we collect personal information, the purposes for which we use this information, and to whom this information is disclosed.

What is personal information?

Personal information is information that could identify you. Examples of personal information include your name, address, telephone number and email address.

How do we collect and use your personal information?

When you purchase a new Ford product from Coffey Ford, we collect personal information about you in order to:

• ensure your purchase of a Ford vehicle is recorded and maintained for warranty purposes;
• ensure your purchase of a "Ford Solutions" product is recorded and maintained for administration purposes.
• inform you in the event of a field service action, including a recall, affecting your Ford vehicle;
• facilitate the provision of roadside assistance services; and
• contact you (directly or through Ford Australia's marketing research agencies) to obtain your feedback and to find out your level of satisfaction with our products and services through surveys.

If you consent, we may also use your information in order to keep you up to date with information about us and our products and services or to provide you with special offers.

Coffey Ford and Ford Australia may also collect personal information from you through transactions you have with them directly, such as through their contact centres, e.g. their Customer Relationship Centre, promotional activities such as competitions, or online through the ford website, e-newsletters and interactive advertising banners. Where Coffey Ford and Ford Australia do this, we will endeavour to inform you why they are collecting your personal information, how they use that information and to whom they intend to disclose it.

What happens if you don't provide personal information?

Generally, you have no obligation to provide any personal information requested by us. However, if you choose to withhold requested personal information, we may not be able to provide you with the products and services that depend on the collection of that information. As an example, if you did not provide the personal information requested on your new vehicle purchase, we would be unable to notify you directly of a product recall affecting your vehicle.

To whom do we disclose personal information?

We engage third party service providers (including related companies of Ford Australia which may be located outside Australia) to perform functions for Ford. Such functions include mailing, delivery of purchases, credit card payment authorisation, trend analysis, external audits, market research, facilitating electronic direct mailing, promotions and the provision of statistical sales information to industry bodies.

For our service providers to perform those functions, it is sometimes necessary for us to disclose your personal information to those suppliers. Where disclosures take place, we work with these third parties to ensure that all personal information we provide to them is kept secure, is only used to perform the task for which we have engaged them and is handled by them in accordance with the National Privacy Principles.

How do we protect personal information?

At all times, we take great care to ensure your personal information is protected from unauthorised access, use, disclosure or alteration.

We endeavour to ensure that our employees are aware of, and comply with, their obligations in relation to the handling of personal information. Only properly authorised employees are permitted to see or use personal information held by Coffey Ford and, even then, only to the extent that it is relevant to their roles and responsibilities.

Your personal information will not be sold to any other organisation for that organisation's unrelated independent use. Further, we will not share your personal information with any organisations, other than those engaged by us to assist us in the provision of our products and services (as described above).

What about information you provide in job applications?

If you submit a job application to Coffey Ford, we will use the information provided by you to assess your application. Coffey Ford may disclose the information contained in your application to contracted service providers for purposes such as screening, aptitude testing, medical testing and human resources management activities.

As part of the application process, you may be required to complete a pre-employment health questionnaire. In certain circumstances, you may also be asked to undergo a pre-employment medical assessment. In that case, you will be asked to give specific consent for Coffey Ford to disclose your questionnaire to its service providers for the purposes of arranging the medical assessment and for the relevant service providers to disclose the results of the assessment to Coffey Ford.

If you refuse to provide any of the information requested by Coffey Ford, or to consent to the disclosure of the results of your medical assessment to Coffey Ford, we may be unable to consider your application.

Coffey Ford may also ask you whether you agree to your personal information being provided to appropriate Coffey Ford and Ford Australia suppliers so that you may be considered for positions with those suppliers which are relevant to your qualifications and experience.

Is the personal information we hold accurate?

We endeavour to maintain your personal information as accurately as reasonably possible. We rely on the accuracy of personal information as provided to us both directly and indirectly. However, we may periodically use personal information from public sources to update our database of existing contacts. We encourage you to contact us if the personal information we hold about you is incorrect or to notify us of a change in your personal information. Our contact details are set out below.

How can you access or correct the personal information we hold about you?

Wherever possible and appropriate, we will let you see the personal information we hold about you and correct it if it is wrong. If we do not allow you access to any part of the personal information we hold about you, we will tell you why.

If you wish to obtain access to your personal information held by us, or to request us to correct any errors in that information, please contact us by:

• phoning Coffey Ford on 1 3000 COFFEY (1 3000 26 333);
• faxing Coffey Ford on (03) 9791 5185;
• emailing us via our Contact Us page; or
• writing to our Privacy Officer at PO Box 366, Dandenong VIC 3175.

Who should you contact if you have concerns about our handling of personal information?

If you have any queries or concerns about the manner in which we have handled your personal information, please write to:

Privacy Officer

Coffey Ford
PO Box 366
Dandenong VIC 3175

We will send you written acknowledgement of your correspondence. We will investigate your query or concern and will advise you of the steps we have taken to answer or resolve it.

Changes to our Privacy Policy

We may change our Privacy Policy from time to time at our discretion and without notice. At any time, the latest version is available from our website at www.coffeyford.com.au .

Issued June 2006

Our Internet Privacy Commitment

Information regarding Mincof Pty Ltd trading as Coffey Ford ("Coffey Ford") privacy practices

This document describes Coffey Ford's policy regarding information received about you during visits to our web sites. The amount and type of information received depends on how you use our sites. This website contains links to other sites. This privacy statement is for this web site only. We encourage you to read the privacy statements of each website that collects your personally identifiable information.

Normal web site usage

The only information we collect and store during normal web site usage is the name of your Internet service provider, browser version, the web site that referred you to us and the next website you go to, the pages you request and the date and time of those requests and the country you are in. We use this information to generate statistics and measure site activity to improve the usefulness of customer visits. During normal web site usage we do not collect or store personally identifiable information such as name, mailing address, email address, or phone number.

Collection of personally identifiable information

There are instances where Coffey Ford requests personally identifiable information to provide the web site visitor with a service or correspondence (for example, promotions, test drive requests and mailed brochures). This information, such as name, mailing address, email address, type of request and possibly additional information, is collected and stored in a manner appropriate to the nature of the data by Coffey Ford and is used to fulfill your request. If you tell us that the information should not be used as a basis for further contact, we will respect your request. The information you provide is used by Coffey Ford to improve the services we provide you. It is never provided to any other company for that company's independent use. For further information regarding Coffey Ford's handling of your personal information or to request a copy of Ford's privacy policy or information we hold about you, please contact the Coffey Ford on 1 3000 COFFEY ( 1 3000 26 333).

Use of "Cookies"

Coffey Ford uses technology such as "cookies", "pixel tags" and java code on Coffey Ford websites and in emails you have agreed to receive from us. The use of "cookies", "pixel tags" and java code is an industry standard, and helps us monitor the effectiveness of our advertising and how visitors use the Coffey Ford websites. A "cookie" is a small data element stored by your web browser on your computer system. If selected by you, the Coffey Ford websites will store your username and password in a "cookie" to enable you to be automatically logged in when you return. Coffey Ford website "cookies" do not store your email address or other personal information about you.

Ford's Internet Services

To use Ford's Internet Services, such as My Ford, literature requests, etc., Ford may require a certain amount of personally identifying information (examples are: name, vehicle identification number, address, business name, etc.) that Ford can use to verify you as a Ford Customer (or to meet your request). Ford use this information to identify and access data in the existing relationship we have with you to provide you with the requested services. We request electronic mail addresses (email) as an alternate means of contacting you.

Electronic mail sent to us that contains personal information

Internet users may decide to send Coffey Ford personally identifying information, for example, in a message containing information about your Ford product or service. Coffey Ford will only use this information to identify the user as a Ford customer and to determine how to respond to the electronic mail. We will not use this information other than to resolve the matter identified in the email.

We may change our Privacy Policy from time to time at our discretion and without notice. At any time, the latest version is available from our website at www.coffeyford.com.au .